1. Who we are
This website is run by Aryxis Ltd ("Aryxis", "we", "us"), a private limited company registered in England and Wales under company number 17353992. Our registered office is 709-711 Cranbrook Road, Ilford, United Kingdom, IG2 6RJ.
We build AI automations for UK law firms. For the personal information described in this policy, we are the controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Our ICO registration number is [ICO registration number].
2. What this policy covers
This policy covers people who visit aryxis.com and people who book a consultation through our booking calendar. It does not cover personal data we handle on behalf of a client firm during an engagement. That is governed by a separate data processing agreement with the firm.
3. Information we collect
When you visit the site
The pages on this site are static. We do not run analytics, advertising or tracking tools, and our fonts are hosted on our own domain, so loading a page does not send your details to Google or any other font service.
Our hosting provider keeps standard server logs to deliver the site and protect it from abuse. These logs can include your IP address, browser type, the page you requested and the time of the request.
When you book a consultation
Our booking calendar is provided by HighLevel, Inc. (also known as LeadConnector) and appears inside our booking page. When you choose a time, the calendar asks for your name, email address and phone number, and any other details its booking form requests. These go directly to our HighLevel account, not to this website.
Please do not include details of your clients or their matters when you book. We do not need them to arrange a call.
4. How we use it and our lawful basis
| Information | What we use it for | Lawful basis |
|---|---|---|
| Booking details | To reply to your enquiry, arrange the consultation call and prepare for it. | Steps taken at your request before entering into a contract, and our legitimate interest in responding to firms that contact us. |
| Server logs | To deliver pages, keep the site secure and investigate misuse. | Our legitimate interest in running a secure website. |
Where we rely on legitimate interests, we have weighed them against your rights and kept the data we collect to what the purpose needs. You can object at any time (see section 9).
We do not sell personal information and we do not use it for marketing lists.
5. Cookies
This site itself does not set any cookies, and it does not use analytics, advertising or tracking cookies. The booking calendar on our booking page is loaded from HighLevel's servers and may use its own cookies or similar technology that it needs to show available times and take your booking. It is there only so you can make the booking you ask to make. If we ever add non-essential cookies, we will update this policy and ask for your consent first.
6. Who we share it with
We share personal information only with service providers who help us run the site and reply to you:
- Our hosting provider, Vercel Inc., which serves the site and processes the server logs described above.
- Our booking provider, HighLevel, Inc., which runs the booking calendar, stores the booking details you give it and may send you confirmations and reminders about your call.
- Our email provider, which we use to reply to you.
These providers act as our processors. They may use the information only on our instructions and must keep it secure. We may also disclose information where the law requires it, for example to comply with a court order.
7. International transfers
Some of our providers, including Vercel and HighLevel, are based in the United States or may process data there. Where personal information leaves the UK, we rely on safeguards recognised under UK data protection law, such as the UK Extension to the EU-US Data Privacy Framework or the UK International Data Transfer Addendum to the standard contractual clauses. You can ask us for details of the safeguard that applies.
8. How long we keep it
- If your enquiry does not lead to work together, we delete your booking details within 12 months of our last contact.
- If your firm becomes a client, we keep your details for as long as the engagement needs them and afterwards for as long as we are legally required to (for example, for tax and accounting records).
- Server logs are kept by our hosting provider for a short period in line with its own retention settings.
9. Your rights
Under UK GDPR you have the right to:
- ask for a copy of the personal information we hold about you
- ask us to correct information that is wrong or incomplete
- ask us to delete your information
- ask us to restrict how we use your information
- object to our use of your information where we rely on legitimate interests
- ask us to transfer information you gave us to you or another organisation, where this applies
- withdraw consent at any time, where we rely on consent
To use any of these rights, email us at aryaanhaque@aryxis.co.uk. We will reply within one month. If a request is complex, we may extend this by up to two further months and will tell you why.
10. Complaints
If you are unhappy with how we have handled your information, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner's Office (ICO), the UK data protection regulator, at ico.org.uk or on 0303 123 1113.
11. Automated decisions
We do not make decisions about site visitors by automated means that have legal or similarly significant effects on them.
12. Children
This site is for law firms and the people who run them. It is not aimed at anyone under 18, and we do not knowingly collect information from children.
13. Changes to this policy
We will update this policy when the way we handle personal information changes. The date at the top of the page shows when it was last revised.
14. Contact us
For any question about this policy or your information, email aryaanhaque@aryxis.co.uk or write to us at our registered office: 709-711 Cranbrook Road, Ilford, United Kingdom, IG2 6RJ.